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Meetings & Reports


The reports and documents on this web site are in Adobe "pdf" format.  

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Parish Council Meetings:

Are held in the Village Hall at 7pm on Wednesdays as listed below. You are very welcome to come and listen. The public cannot speak or address Councillors at a meeting but are invited to comment on agenda items at the beginning and on outcomes at the end. Debate will not be entered into. The way the Council operates is governed by The Standing Orders. To see them click on ORDERS

Meetings may be filmed or recorded providing certain guidelines are followed. These may be seen by clicking on FiLMING.  If you wish to have an item included on the agenda, please contact the Parish Clerk at least two weeks before a meeting.    

If you would like to become a Councillor, please contact the Clerk on 01473 736519 or you can email from this website.  

The 2020 meeting dates are: 

Wednesday 22nd January Agenda                                 
Wednesday 25th March    Cancelled
Wednesday 29th April (Annual Parish Meeting) Proposed to proceed- please check here. 
Wednesday 27th May (AGM) Proposed to proceed- please check here.
Wednesday 29th July  
Wednesday 30th September  
Wednesday 25th November  

 Click on an Agenda to see what's being discussed.

These, and any additional meetings, will be advertised on the Parish notice boards outside the shop and at Priory Court. Additional meetings are arranged as necessary to consider planning applications if the Council proposes to comment on them.   Some of the additional meetings may be in the cricket pavilion on the sports field.

The minutes of meetings may be found on the Parish Notice Boards (outside the shop and at Priory Court) or below.  




Jan 22nd  Jan 23rd  Jan16th  
   Mch 27th  Mch 28th
   Apr 24 - Parish  April 25 - Parish
   May 22nd - AGM  April 25 - Council
  July 31st May 23rd - AGM 
   Sept 25th July 25th 
  Nov 27th Sept 26th 
     Nov 28th


The Council publishes many documents. To see what is actually available, click HERE. 

There is a timetable for their review, you can see it by clicking on Timetable 

Financial information:

Please click on the documents to see contents:-

April 2017 to April 2018 Budget 17-18
  Accounts to E O Y.
  Spend over £100 to Year End
  Explanation of Variances
  Annual Return
April 2018 to April 2019 Budget 18 - 19

Accounts to E.O.Y

  2018 Community Infrastructure Report 
  Spend over £100 to Year End
  Bank Reconciliation E.O.Y 
  Explanation of Variances 
  Annual Return
April 2019 to April 2020 Budget 19 - 20
  Accounts to Sept
  2019 Community Infrastructure Report


The Parish Council's financial actions are governed by many regulations. To see those that control the financial activities click on FINANCIAL REGULATIONS

The annual accounts for last year ( April 2018- April 2019 ) will be available for public inspection between Monday 17th June 2019 and Friday 26th July 2019 by application to the Clerk.

The formal Public Rights Notice can be read HERE  

Please  note that the "Annual Return" above includes the sign-off by an auditor (a paid for service external to the Council). The auditor's full  report for 2017/18 can be seen by clicking on AUDIT here.   There were no new recommendations. If you wish to contact the auditor the details are:

PKF Littlejohn LLP, ! Westferry Circus, Canary Wharf, London E14 4HD.  Click HERE for Website 


The Annual Parish Meeting receives reports from local organisations. Here they are:-

George Court Cricket Club Village Recorder
Community Council Sir Robert Hitcham's Almshouses Primary School
Women's Institute Village Hall St Martin's Church
Priory Court Nacton & Bucklesham Under 5's East Suffolk DC
Suffolk Council    



The Parish Council undertakes training of it's members. You can see details of the Training Policy by clicking on TRAINING  


Land & Buildings: 

The Council owns the War Memorial which counts as a building. It also owns some land. To see what is involved click HERE



The Council publishes an analysis of risks associated with the parish and possible actions. Click on RISK to see it.  


The Council's Action Plans:

What the Council wishes to achieve can be seen by clicking on ACTION


The Council also has a plan for emergencies. To view it click on EMERGENCY