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Meetings & Reports

 

The reports and documents on this web site are in Adobe "pdf" format.  

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Parish Council Meetings:

Are held in the Village Hall at 7pm on Wednesdays as listed below. You are very welcome to come and listen. The public cannot speak or address Councillors at a meeting but are invited to comment on agenda items at the beginning and on outcomes at the end. Debate will not be entered into. The way the Council operates is governed by The Standing Orders. To see them click on ORDERS

Meetings may be filmed or recorded providing certain guidelines are followed. These may be seen by clicking on FiLMING.  If you wish to have an item included on the agenda, please contact the Parish Clerk at least two weeks before a meeting.    

If you would like to become a Councillor, please contact the Clerk on 01473 736519 or you can email from this website.  

The 2020 meeting dates are shown below but due to the Covid-19 restrictions are being cancelled. Please check here for further information as it becomes available:

 

Wednesday 22nd January Agenda                                 
Wednesday 25th March    Cancelled
Wednesday 29th April (Annual Parish Meeting) Postponed until 27th May
Wednesday 27th May (AGM) Cancelled.
Wednesday 24th June

Agenda - Zoom Meeting

Wednesday 30th September Agenda - Zoom Meeting
Wednesday 25th November  

 

Click on an Agenda to see what's being discussed.

 

These, and any additional meetings, will be advertised on the Parish notice boards outside the shop and at Priory Court. Additional meetings are arranged as necessary to consider planning applications if the Council proposes to comment on them.   Some of the additional meetings may be in the cricket pavilion on the sports field.

The minutes of meetings may be found on the Parish Notice Boards (outside the shop and at Priory Court) or below.  

2020

2019

2018

Jan 22nd  Jan 23rd  Jan16th  
 24th June  Mch 27th  Mch 28th
Sept 30th   Apr 24 - Parish  April 25 - Parish
   May 22nd - AGM  April 25 - Council
  July 31st May 23rd - AGM 
   Sept 25th July 25th 
  Nov 27th Sept 26th 
     Nov 28th
     
     
     

 

The Council publishes many documents. To see what is actually available, click HERE. 

There is a timetable for their review, you can see it by clicking on Timetable 

Financial information:

Please click on the documents to see contents:-

April 2018 to April 2019 Budget 18 - 19
 

Accounts to E.O.Y

  2018 Community Infrastructure Report 
  Spend over £100 to Year End
  Bank Reconciliation E.O.Y 
  Explanation of Variances 
  Annual Return
   
April 2019 to April 2020 Budget 19 - 20
  Accounts to EOY
  2019 Community Infrastructure Report
  Spend over £100 to Year End 
  Bank Reconciliation E.O.Y 
  Explanation of Variances
  Annual Return
   
 April 2020 to April 2021 Budget 20 - 21

 

The Parish Council's financial actions are governed by many regulations. To see those that control the financial activities click on FINANCIAL REGULATIONS

The annual accounts for last year ( April 2019- April 2020 ) will be available for public inspection between Monday 6th July 2020 and Friday 14th August 2020 by application to the Clerk.

The formal Public Rights Notice can be read HERE  

Please  note that the "Annual Return" above includes the sign-off by an auditor (a paid for service external to the Council).

If you wish to contact the auditor the details are:

PKF Littlejohn LLP, ! Westferry Circus, Canary Wharf, London E14 4HD.  Click HERE for Website 

 

Although the Annual Parish Meeting was cancelled, here are the reports from local organisations:-

Suffolk County Council

Chairman's Report

Village Recorder

Community Council

Nacton Cricket Club

Poors Land Trust

Women's Institute

Village Hall

St Martin's Church

Priory Court

Tree Warden

George Court

Orwell Park School

Orwell Astronomical Society

 

 

Training: 

The Parish Council undertakes training of it's members. You can see details of the Training Policy by clicking on TRAINING  

 

Land & Buildings: 

The Council owns the War Memorial which counts as a building. It also owns some land. To see what is involved click HERE

 

Risk:

The Council publishes an analysis of risks associated with the parish and possible actions. Click on RISK to see it.  

 

The Council's Action Plans:

What the Council wishes to achieve can be seen by clicking on ACTION

 

The Council also has a plan for emergencies. To view it click on EMERGENCY